Professional services software is sold on the promise of showing you which clients are profitable. What the pricing pages rarely show is the seat minimums, and the implementation fees that on some platforms cost more than the first year of licences.
Monthly cost on annual billing at three team sizes. Where a vendor does not publish rates, we say so rather than guessing.
| Tool | How it charges | 5 people | 15 people | 40 people |
|---|---|---|---|---|
| Productive | Per user, per month | $45/mo | $135/mo | $360/mo |
| BigTime | Per user, per month | $95/mo | $285/mo | $760/mo |
| Rocketlane | Per user, per month | $95/mo | $285/mo | $760/mo |
| Scoro | Per user, per month | $100/mo | $298/mo | $796/mo |
| Accelo | Per user, per month | $250/mo | $750/mo | $2,000/mo |
Modern PSA built for agencies and studios that bill by the hour. Cleanest entry price in the category, and the only one here that does not charge an implementation fee.
$135/month for a 15-person team.
Watch out: The $9 Essential tier does not include resource scheduling or profitability reporting, which is why most agencies buy PSA software in the first place. The realistic entry point is Professional at $28.
Visit site →Time and billing first, project management second. Popular with accounting, engineering and consulting firms that care most about getting hours onto an invoice.
$285/month for a 15-person team.
Watch out: BigTime is built around time and billing. Firms expecting full project management with dependencies and Gantt views often find it thinner than a general PM tool at the same price.
Visit site →Newer platform focused on customer onboarding and implementation projects rather than general agency work. Strong client-facing portals.
$285/month for a 15-person team.
Watch out: Published entry pricing varies between $19 and $49 per user across sources, and the $49 Standard tier carries a five-user minimum. Ask for a written quote rather than relying on listed rates.
Visit site →In this category the licence fee is often the smaller number. Implementation runs from nothing on the modern tools to more than $25,000 on the enterprise platforms, and it is almost never shown on a pricing page. Ask what onboarding costs, how long it takes, and whether it is optional, before comparing per-seat rates.
Each tool has a detailed pricing page, and our PSA pricing guide covers the whole category.
Written by Sebastian Bru. Sebastian Bru runs administration for a 180-person private hospital. For the past 10 years he has evaluated, bought and renewed the software his organization depends on, which means he has spent a decade learning the difference between the price on the pricing page and the number on the invoice.
Prices last verified on 2026-07-28.