Professional services automation software: verified pricing for 2026

Verified 2026-07-28 · by Sebastian Bru

PSA software promises to show you which clients actually make you money. Ironically, working out what the software itself costs is harder than it should be: seat minimums, features held back for higher tiers, and implementation fees that on some platforms exceed the first year of licences.

Tools with published pricing

Monthly cost on annual billing, using the cheapest plan that works at each size. Seat minimums are applied.

Tool	How it charges	5 people	15 people	40 people
Productive	Per user, per month	$45/mo	$135/mo	$360/mo
BigTime	Per user, per month	$95/mo	$285/mo	$760/mo
Rocketlane	Per user, per month	$95/mo	$285/mo	$760/mo
Scoro	Per user, per month	$100/mo	$298/mo	$796/mo
Accelo	Per user, per month	$250/mo	$750/mo	$2,000/mo

Quote-only platforms

These do not publish rates. The figures below are what firms report paying.

Tool	Reported cost
Kantata	Reported at $45–$75 per user per month, plus implementation commonly exceeding $25,000 in year one.

Implementation is the number that decides this Productive charges nothing to get started. Accelo charges $1,500 to $5,000. Kantata commonly exceeds $25,000. For a fifteen-person firm, that gap is larger than a full year of subscription on most of these tools, and it appears on no pricing page. Ask for it in writing before you compare per-seat rates.

The three cheapest, and what to watch

Productive

Modern PSA built for agencies and studios that bill by the hour. Cleanest entry price in the category, and the only one here that does not charge an implementation fee.

$135/month for 15 people.

Watch out: The $9 Essential tier does not include resource scheduling or profitability reporting, which is why most agencies buy PSA software in the first place. The realistic entry point is Professional at $28.

Visit site →

BigTime

Time and billing first, project management second. Popular with accounting, engineering and consulting firms that care most about getting hours onto an invoice.

$285/month for 15 people.

Watch out: BigTime is built around time and billing. Firms expecting full project management with dependencies and Gantt views often find it thinner than a general PM tool at the same price.

Visit site →

Rocketlane

Newer platform focused on customer onboarding and implementation projects rather than general agency work. Strong client-facing portals.

$285/month for 15 people.

Watch out: Published entry pricing varies between $19 and $49 per user across sources, and the $49 Standard tier carries a five-user minimum. Ask for a written quote rather than relying on listed rates.

Visit site →

Which one fits which firm

Under 10 people: the seat minimums matter more than the rate. Scoro bills for five seats regardless, so a three-person consultancy pays for five.
10 to 50 people: this is where most of these tools are aimed, and where the entry tier usually stops being enough. Check whether resource scheduling and profitability reporting are on the plan you are pricing — on several tools they are not.
Over 50 billable staff: the enterprise platforms start to justify themselves, but budget for implementation as a separate project with its own timeline.

Full pricing breakdowns

Productive pricing

BigTime pricing

Scoro pricing

Accelo pricing

Kantata pricing

Rocketlane pricing

Written by Sebastian Bru. Sebastian Bru runs administration for a 180-person private hospital. For the past 10 years he has evaluated, bought and renewed the software his organization depends on, which means he has spent a decade learning the difference between the price on the pricing page and the number on the invoice.

Prices last verified on 2026-07-28.